Respect and Inclusivity
- Respectful Behavior: Treat all fellow travelers, staff, locals, and community members with kindness, dignity, and respect.
- Non-Discrimination: Our club welcomes members of all backgrounds, beliefs, and identities. Discrimination or harassment based on race, religion, gender, sexual orientation, disability, or any other personal characteristic is strictly prohibited.
- Safe Environment: Promote a positive and safe environment for open communication, where everyone’s opinions and perspectives are valued.
Responsible Travel
- Environmental Stewardship: Follow the “Leave No Trace” principle. Dispose of waste properly, conserve resources, and minimize negative impacts on the environment.
- Cultural Sensitivity: Respect local customs, dress codes, and traditions. Always seek permission before photographing people or private property.
- Wildlife and Nature: Observe local rules regarding wildlife. Do not feed animals, disturb habitats, or remove natural artifacts.
Professional and Ethical Conduct
- Honesty and Integrity: Be transparent when sharing travel information, planning trips, and handling financial matters.
- Safety and Preparedness: Follow safety guidelines, obtain necessary vaccinations, and carry appropriate insurance. Inform trip leaders of any health or mobility concerns in advance.
- Compliance with Laws: Abide by all local, national, and international regulations, including customs, visa requirements, and travel advisories.
Group Dynamics
- Timeliness and Communication: Be punctual for departures, meetings, and activities. If delayed or unable to attend, notify organizers or fellow travelers promptly.
- Open-Mindedness: Embrace new experiences, ideas, and perspectives during group discussions or while exploring new destinations.
- Conflict Resolution: Address any disagreements or conflicts calmly and privately. Seek mediation from a club organizer if necessary.
Financial Responsibility
- Trip Payments: Adhere to club guidelines regarding trip costs, deposits, and refunds. Pay fees by set deadlines to avoid inconveniences.
- Transparency: If the club collects dues or shared expenses, the leadership will provide regular financial updates to maintain trust.
- Personal Budget: Members are responsible for managing their own spending on additional activities, meals, and personal purchases.
Event and Trip Etiquette
- Active Participation: Contribute positively to group activities. Stay engaged, support fellow members, and help ensure everyone has a fun and meaningful experience.
- Substance Use: Use alcohol responsibly. Illegal drug use is not tolerated and will result in immediate disciplinary action.
- Leave Spaces Better: Whether on transportation, at accommodations, or in public areas, leave them as you found them—or better.
Privacy and Personal Data
- Information Sharing: Do not share private member information (e.g., personal phone numbers, addresses) without explicit consent.
- Photo/Video Consent: Obtain permission before publicly sharing or tagging individuals in photos or videos taken during club events.
Violation and Enforcement
- Reporting: Members who experience or witness violations of this Code of Conduct should report it promptly to the club’s leadership.
- Consequences: Violation of these guidelines may result in a warning, suspension, or termination of membership, depending on the severity of the offense.
- Fair Process: The club leadership will evaluate reported violations carefully, respecting confidentiality and giving involved parties a chance to respond.
By joining and participating in this travel club, members acknowledge that they have read, understood, and agree to abide by this Code of Conduct.